I’ve created a signature with an image in it. Now recipients say that they always see a paperclip icon for messages I sent to them.
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In some cases my signature image shows indeed as an attachment and in other cases no attachment is shown at all but still the paperclip icon is shown.
When I sent them a message without my signature, no paperclip icon is shown.
How can I create a signature with an image without the paperclip icon showing up at the recipient?
This will keep your email file size as small as possible, since it will not send the signature elements as email attachments. Here's how you do it.
When a message contains embedded images, Outlook will not show the paperclip icon or list these images as separate attachments. However, not all mail clients will behave in the same way and this behavior can also change in Outlook, often due to having a virus scanner integrated with Outlook which alters the message.
Prevent it from happening![]()
The only reliable way to prevent this from happening, no matter which mail client the recipient is using, is to place the picture of your signature on a web server and then link to the picture in your signature instead of sending the picture itself with each message.
Link to an image instead of inserting it in Outlook 2007 and Outlook 2010 (click on image to enlarge)
Important!
By default, Outlook will still download and embed pictures located on the Internet upon sending your message. To prevent this from happening, you must also configure Outlook not to embed images which are located on the Internet.
For more details and additional screenshots see Using images in Signatures
Why does this happen?
There are several scenarios under which a picture in the message body will still show up as an attachment or that the paperclip icon will be displayed;
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January 2023
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